Privacy Policy

CHADS is committed to protecting personal information. This Privacy Policy relates to our use of any personal information we collect from you when you become a Member or Supporter of the Society. Members pay a membership fee and Supporters are individuals who are involved in supporting the activities of the Society. This involvement includes (but is not limited to) scenery construction, costumes, properties, publicity, front of house arrangements, stage management, sound, lighting, direction, choreography, and music. Supporters also include lapsed members, as such members normally wish to remain in contact with the society and may wish to renew their membership at a future date.

The personal information we collect from you
We collect basic personal details such as your name, address, e-mail address, telephone number, subscriptions and dates paid, standing order, direct debit or other payment mechanism details.
For Members, we may also take your photograph and ask you for your biography and
wardrobe particulars.

How we use information
For Members: We will use your information to send you newsletters, letters or emails to give
you details of General Meetings, Shows, Rehearsals, Production Meetings and similar events that are likely to be of interest to you. Your name, and possibly photograph and biography, may appear in our show Programmes and newsletters. Your information may also be shared with our committee members. This use is in line with GDPR consent via our ‘Legitimate Interest’. You will be aware that our show programmes are public documents and that our newsletters are shared amongst our membership and with our supporters.
For Customers: we only hold your name and email addresses and address and telephone
numbers. We will not share your information with other third parties without your consent.

Security
We put in place reasonable security measures to protect against any unauthorised access or
damage to, or disclosure or loss of, your information.

Your rights
Please let us know if your information changes as it is important that the personal information we hold about you is accurate and up to date.
You can ask us to remove your personal information from our records at any time and we will do so and stop sending you any further emails and newsletters.
You have the right to request a copy of all the personal information we hold about you in a
Subject Access Request. To do this, simply write to us at the address below. We will take all
reasonable steps to confirm your identity before providing you with details of any personal
information we may hold about you. A charge of £15 will be made to cover administration costs.

Changes to this Privacy Policy and Subject Access Request Charges
We may amend this Privacy Policy from time to time; for example, to keep it up to date or to
comply with legal requirements. If there will be any significant changes made to the use of your personal information in a manner different from that stated, we will seek your permission first.

How to contact us
For any questions or concerns relating to this Privacy Policy or our data protection practices, or to make a Subject Access Request, please contact us in one of these ways:
By email: membership@chads.co.uk using Subject Access Request as the subject heading
By post to: Subject Access Request, Membership Secretary, CHADS, Mellor Road, Cheadle Hulme, SK8 5AU

version 1.0 24 MAY 2018